Suffolk Design Management Process (SDMP)
Stage two - Pre-app processThis second stage covers pre-app through to design evolution. Getting this stage right can significantly enhance both the planning process and achieved outcomes for all.
Pre-app Process
Outcomes
- Meaningful engagement plan developed & implemented – with targets set to monitor progress
- Design evolves to achieve quality (set out in PPA) see guidance https://bit.ly/3l856cA
- Increase certainty and confidence in the planning process to deliver, measured by commitment to/ delivery of the engagement plan
- Well-prepared and evidenced applications with shortened timescales for validation
- Clear record of potential issues, risks and opportunities
- Step 3 - Agreeing Process
- Step 4 - Design Foundations
- Step 5 - Design Evolution
- Step 6 - Informal Opinion
Applicant Expectations
- Agree on timeframe and milestones for application submission
process - Identify the project team
- Commitment to providing the right resources at the right time
- Agreed shared approach to problem-solving & risk management
- Commitment to community engagement
Council
- Project team established with relevant participants & lead. Corporate partners, technical & statutory consultees identified
- Relevant consultees informed & included in the project team where appropriate
- Identify & map engagement with stakeholders – including those that are hard to reach
- Identify & secure additional resources required
- Agree shared approach to problem-solving & risk management
Community Understanding
- Community engagement milestones identified
- Clear timescale
- Named contacts
APPLICANT EXPECTATIONS
- Share, listen & engage in design concepts
- Agreed update of the log
- Update on external consultees/hard-to-engage stakeholders
- Ongoing review of project team & objectives (right skills at the right time)
COUNCIL
- Identify key influences, background evidence & policy expectations (link to share, listen, engage point?)
- Officers undertake site visit where appropriate
- Member briefing?
- Corporate coordination & orientation around corporate priorities & objectives
COMMUNITY UNDERSTANDING
- Community engagement commenced
APPLICANT EXPECTATIONS
- Design review panel as appropriate [note design review model for Suffolk tbd]
- Critical update & influencers: consultees and hard to engage stakeholders
- Programme for outstanding work
- Review build/delivery programme
COUNCIL
- Format of design review process agreed
- Officer identifies internal consultees & corporate partners and engages them at the right time
- Review Stage 3 timeframes for LPA/Committee meetings
- Member briefings as appropriate
- Infrastructure, Section 106 obligations & conditions discussion
COMMUNITY UNDERSTANDING
- Public consultation events
- Community at Design Review where possible/appropriate
APPLICANT EXPECTATIONS
- Present finalised design proposal having regard to log and design review
- Present draft document suite for validation
- Finalise SDMP log & agree transparency arrangements
- Identify common ground & matters not agreed
- Ensure project is viable and can be built as anticipated
COUNCIL
- Formally respond to finalised design & validation proposal
- Confirm common ground and matters not agreed.
- Identify key opportunities to settle matters not agreed
- Input from corporate partners e.g. building control, licensing, environment teams etc fed into advice given
- Final pre-submission check corporate coordination & other regulatory etc timetables
COMMUNITY UNDERSTANDING
- Final design package may be shared by developer if appropriate
Jump to:
First Steps
Jump to:
Pre-app Process
Jump to:
Decision making
Jump to:
Post decision
Our Partners
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